Annotum Feature Walkthrough and Demo

Login and Getting Started

Authors must log in to reach the Annotum dashboard, then either open an existing
article or create a new one.

Admin Dashboard

Article Listing

Inviting Coauthors

Once they arrive at the article editing screen, authors invite any coauthors with
whom they may wish to collaborate.

Main Article Editing Screen

Adding Co-authors

The editor can be expanded to fill the screen

Editor Features

The editor provides a number of features. For example, authors may:

Insert and format text

Text Formatting

Note how section indicators show which text is a section, title, or

Add formatted tables

Inserting a table

Table in the article editor

Add figures

Inserting a Figure

The image dialog includes a number of options for capturing structured text
information about the figure.

Editor with inserted figure

Add equations and quotations

Inserting an equation

Inserting a quotation

Create a reference list and insert references:

Create a new reference

DOI reference lookup

PubMed ID reference lookup

Inserting references

References in editor and reference list

Among the collaboration features of Annotum is support for internal discussion

Authoring comments

All authors have the use of a back-end commenting feature by which they can exchange
non-public comments with each other and with the editor.

Editors, reviewers, and authors also have the ability to view a log of work on the

Audit log

and to compare article revisions.

Version compare

Submitting Articles

Once editing is complete, authors submit their article for review. The submission
process is a single click:

Submit article for review


Different users (authors, editors, etc) see a different view of the article status
pane depending on their permission level:

Submitted: author view

Assigning Reviewers

Once the article is submitted, Annotum then optionally notifies the editor (if email
notification is disabled, the editor may simply monitor the article queue for new
submissions), and the editor assigns one or more reviewers to the task.

Submitted: editor view and adding reviewers

Review process

Next, reviewers sign in, read the article, and enter comments if desired. Reviewers
have a separate, private comment area as well, one not visible to Authors.
Optionally, site administrators can enable a form of open-process review in which
review comments (and the reviewers’ identities) are visible to the authors.

Reviewer comments

After the reviewer enters any relevant comments, which might be a question back to
the editor (in effect the lead reviewer), he or she makes a recommendation: Approve,
Reject, or Request Revisions.

Reviewer comments


When all the reviews are submitted (or whatever portion is sufficient according to
the editorial policy of the publication) the editor makes a final ruling on the
article, which again can be Approve, Reject, or Request Revisions.


Once approved, the article is ready for final copyediting and publishing by a site
admin (editors cannot publish); if revisions are requested the article returns to a
draft status for further editing by the author(s).  And if the article is
rejected it is removed from the publication queue.  In all cases
notification is sent to the authors and editors of the final decision.  The
publication staff (admins) makes whatever final tweaks are required, and publishes the
articles live on the public-facing web site.

Published Article

Article citation

Published article – sample XML

Annotum XML is based on the Kipling subset of the JATS, and will validate via the

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